GEORGIA GEOCACHERS ASSOCIATION STEERING COMMITTEE

The Georgia Geocachers Association (GGA) Steering Committee (SC) comprises six GGA members. The duties and responsibilities of the SC include handling the work of planning the GGA meetings, finding presenters for programs, conducting the administrative activities of the group and coordinating with state and local land managers to represent the best interests of the GGA. Other duties may be identified over time and assigned to the SC. The term of membership and procedure for selection of the SC members are described below.

Term of SC Members
Each of the six members of the GGA Steering Committee serves for a three-year term. Each term begins on January 1st. To maximize continuity, two memberships expire each year on a rotating basis. Any GGA member may serve on the Steering Committee any number of terms.

Selection of SC Members
In the fall of each year, the SC will name a Nominating Committee (NC). The NC will comprise three members, with at least one member being a current member of the SC.

The SC will solicit the membership for candidates to be new members of the SC, as well as ascertain whether the current members whose terms are expiring want to continue as SC members. A slate of candidates that meet eligibility requirements and are willing to serve will be selected and published to the membership by November 1st of the year.

SC members are elected by vote of the membership. Election of new SC members will be held via the GGA Forums between November 15 and November 30. The candidate(s) that receive the most cast votes wins the open position(s). Newly elected SC members become ex officio members immediately to permit training and indoctrination.

Filling of Vacancies
If an SC member becomes incapacitated or leaves office for any reason before completion of his or her full term, replacement of the member shall be accomplished based on the length of the term remaining.

If the remainder of the vacant term is six calendar months or less, the position will be left vacant until the next regular election. The SC may ask a volunteer to serve temporarily until the new SC member is in place.

If the remainder of the vacant term is more than six months, a special election shall be held to fill the position. The special election process shall be the same as a regular election, except the SC will determine voting dates.

The term of the new SC member selected under this section shall begin immediately and expire on the date the vacating member’s term expired.

This message has been edited. Last edited by: Joebids,

New Changes to the GGA Steering Committee Structure & Elections.

As of July 24, 2010:
The Steering Committee decided that one member of said committee shall be appointed Chairman of the Steering Committee.

Duties & Responsibilities:

 Organize and lead periodic Steering Committee meetings.
 Maintain and Publish to SC Forums:

• Agendas for Periodic SC Meetings
  
• An Open Items list
  
• Responsibilities list for all meetings and SC duties.

 Ensure all SC Jobs are filled, utilizing general members when appropriate.
 Review all stalled discussions and push for decision by all available members.
 Hold individuals and committees Accountable for task completion in a timely manner.
 Facilitate open communication within the Steering Committee as well as between the SC and the General Membership - to make certain all sides are “Heard”.

Term Length: The Chairman’s Term is to last for 1 year.
A New appointment will be made after his / her elected term ends. He / she can continue to serve as Chairman if re-elected but must be re-appointed by the committee.

The current Chairman is Biker64


As of January 8, 2011:

The 2011 Steering Committee after consulting former SC Members and Exiting 2010 Sc members unanimously agreed to change the length of the formally elected terms from 3 years to 2 years. Instead of 2 full terms each year coming up for election, there will now be 3 full terms up for election.

The Eligibility of members to be nominated to run for the SC has also been changed. A member must be a member for 12 months or attend 6 GGA meetings prior to the opening of the nominations.

The election process starts in late October and ends with the election in late November each year. Special Elections can be held at any time if a member of the SC needs to leave office for any reason.

This message has been edited. Last edited by: biker64,